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Transportation Discrepancy Report (TDR)
Statement

​Transportation Discrepancy Reports (TDRs) are used to document the loss, shortage or damage to Government material and to support the filing of claims against Transportation Service Providers (TSPs) for Government reimbursement. If a claim is not filed, the Government is not compensated for loss/damage, which leaves the Government, and thereby the taxpayer, to pay the bill.  TDRs are also used for TSP-related discrepancies, such as improper cargo blocking and bracing; shipping paper irregularities; broken/missing seals; failure to provide transport equipment that complies with MIL-STD and/or state and federal transportation safety regulations; and TSP-related HAZMAT marking, labeling, placarding, and documentation errors.

The Discrepancy Identification System (DIS) application in the Electronic Transportation Acquisition / Global Freight Management (ETA/GFM) system is an Internet-based application that is accessible from the GFM Main Menu and is used to generate the Department of Defense (DD) Form 361, Transportation Discrepancy Report (TDR). The TDR records and tracks the investigation and resolution of shipment discrepancies involving the movement of DoD cargo.  IAW the Defense Transportation Regulation Part II, Chapter 210, All DoD freight shipping and receiving activities, to include the Services and DLA, are required to use this system, or a system that exchanges data electronically with this system, to generate TDRs. TSPs are also included as system users in order to reply to TDRs.

Statement

​Claims can only be made against DOD-Approved TSPs.  A list of current DOD-Approved TSPs and their corresponding Standard Carrier Alpha Codes (SCACs) and modes can be found by accessing GFM's Approved Carrier List on the GFM Home Page under the Applications header.

  • Classified, protected, and hazardous materials (HAZMAT) shipments:
    • Regardless of value, Classified, protected, and HAZMAT discrepant cargo will have TDRs recorded; however, those valued at less than $500 will not be forwarded to a Claims Office.
  • Motor, *Air, Barge, Rail, and Pipeline shipments:
    • Claims for discrepancies in DoD shipments valued at less than $500 are to be filed locally using established claims procedures. 
  • Ocean shipments
    • For ocean movement, TDRs valued at less than $1,000 per shipment are documented, reported, and further settled at the local level.
  • Security Cooperation Program (SCP) and Foreign Military Sales (FMS) shipments:
    • Regardless of value, SCP/FMS discrepant cargo will have TDRs recorded; however, those valued at less than $500 will not be forwarded to a Claims Office.
  • Air Mobility Command (AMC), Commercial Contracted Air, and International Air Tender shipments:
    • Procedures are established in the DTR Part II, Chapter 210 Paragraph J.
  • Unclassified, unprotected, non-hazardous, and non-SCP/FMS shipments valued at under $100 do not require claims action of any type (TDR or local).

Supply discrepancies, inclusive of item, packaging, and documentation discrepancies, attributable to the responsibility of the shipper or consignor. Report these type discrepancies under official Supply Discrepancy Report (SDR) guidance contained in DLM 4000.25-M, Defense Logistics Management System, (DLMS), Volume 2, Chapter 17, Supply Discrepancy Reporting, at http://www2.dla.mil/j-6/dlmso/elibrary/manuals/dlms/default.asp.

Statement
For assistance with TDR regulatory guidance or questions regarding specific TDR status or miscellaneous information, contact SDDC G35 TPPS. For assistance with DIS systems issues such as establishing or unlocking ETA accounts, re-opening closed TDRs, or suspected DIS glitches, contact the GFM Help Desk. For assistance with DIS training or to find when the next scheduled Webinar is, contact GFM Training.
Statement

TDR/DIS References:

  • The DTR Part II Chapter 210 TDRs and Appendix I TDR Instructions can be found here: http://www.ustranscom.mil/dtr/dtrp2.cfm.  
  • The DIS User Manual is located on the GFM Home Page. Mouse over the "Online User Manuals/Help Files" link under the blue "Training" header, and click on the "Discrepancy Identification System (DIS) User Manual" to open.

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